Making a Flexible Working Request (How To!)

Underneath the Versatile Working Rules 2014, any worker assembly the minimal service eligibility standards who has not made a request within the earlier 12 months can request versatile working. The fitting to request versatile working applies to all workers, not simply dad and mom and carers.

The provisions solely apply to workers who’ve labored for a similar employer for not less than 26 weeks on the time of creating their request. Staff can solely make one request in any 12-month interval. The request, referred to as making a statutory utility, should comply with a prescribed format. Employers are then beneath an obligation to deal with the request pretty and inside a selected timeframe.

The federal government introduced in September 2021 that it might be consulting on new proposals, which might make the suitable to request versatile working out there to all employees from their first day of employment.

Whereas workers with lower than 26 weeks service wouldn’t have a statutory proper to request versatile working, some employers might permit all workers to make a request on a non-statutory foundation. This implies the employer isn’t sure by the principles of processing a statutory flexibility request.

 

What’s the distinction between a statutory and non-statutory versatile working request?

You’ll need to determine whether or not to make a statutory request or a non-statutory request for versatile working.

You may solely make a statutory request if in case you have labored for a similar employer for not less than 26 weeks and you have to comply with the method prescribed by legislation. The statutory course of requires the request is made in writing and you’ll solely make one in any 12-month interval. The request letter ought to state the date of the request and whether or not any earlier utility has been made and the date of that utility.

Your employer has to deal with the request in accordance with the legislation on versatile working. It should contemplate the request significantly, and full the entire course of (together with coping with any enchantment) inside three months.

A non-statutory request might be casual or casual, and the method shall be decided by organisational coverage. Typically, you’re suggested to make the request in writing, even in case you are making it informally, to be able to be clear what you’re asking.

You may solely make a statutory request in case you are eligible. Should you qualify for each choices, you will want to determine which kind of utility to make. Contemplate the character of your request; for instance, if it’s a minor, non permanent change, the non-statutory choice could also be extra applicable and won’t have an effect on your means to use beneath the statutory route throughout the courtroom of the next 12-month interval. Your employer’s versatile working coverage might also be extra engaging than the statutory provision, for instance the place there isn’t a minimal service requirement.

 

What are the several types of versatile working?

Versatile working refers to an association agreed between the employer and the worker as to the worker’s hours to be labored or their workplace.

There are numerous completely different types of versatile working you would contemplate for a change in working sample:

• Compressed hours – working full-time hours in fewer days
• Working from residence – doing all your job from residence or someplace apart from the peculiar workplace
• Flexi-time – core hours with flexibility at different instances
• Half-time – working fewer hours than full time
• Job share – two folks do the identical job however break up the hours

 

How do I make a statutory versatile working request?

To make your versatile working request, you need to write to your employer.

The letter ought to embrace the date of your utility and of any earlier statutory versatile request, a transparent assertion that you’re making a statutory request, particulars of your proposed association and proposed begin date, an evidence of the potential affect of your proposal and the way this may very well be overcome.

Your employer ought to prepare a gathering with you in response to debate the request earlier than making a choice. The assembly isn’t a compulsory requirement however it’s good follow and may also help to debate any issues both get together might have.

Most often, the method ought to have accomplished inside 3 month, together with any enchantment stage, except an extension is agreed between the employer and worker.

The legislation requires the method to be accomplished inside three months of the request being acquired, this consists of any enchantment stage, except agreed by each events.

 

What occurs if my request is accepted?

In case your employer accepts the brand new association, they need to verify to you in writing an announcement of the agreed adjustments and the beginning date for versatile working. Your employment contract also needs to be amended to check with the brand new phrases and circumstances.

This must be performed as quickly as potential, and no later than 28 days after the request was permitted.

 

Can an employer refuse a versatile working request?

By legislation, employers can refuse an utility for versatile working the place they’ve thought-about the request in an inexpensive method and so they can show a real enterprise motive for rejecting your request.

The refusal should on the premise of not less than one of many following causes:

• Burden of further prices
• Lack of ability to reorganise work amongst current workers
• Lack of ability to recruit further workers
• Detrimental affect on high quality
• Detrimental affect on efficiency
• Hostile impact on means to satisfy buyer demand
• Inadequate work for the durations the worker proposes to work
• Deliberate structural adjustments to the enterprise

Your employer ought to write to you stating the rationale(s) for refusal of the request and detailing any provision for enchantment. 

You employer might supply different options to give you flexibility, however this isn’t a requirement.

 

Can I enchantment a versatile working choice?

Staff wouldn’t have a proper to enchantment requests for versatile working. Nevertheless, many employers supply the chance to enchantment the choice as this may occasionally assist to point out they’ve acted in an inexpensive method in handing the request, ought to the case proceed to a tribunal declare.

In case your employer does give you the chance to enchantment, you need to most often comply with their inside course of.

In case your utility is refused on the enchantment stage, you would look to lift a grievance. You also needs to take skilled authorized recommendation if you happen to haven’t already, and search steering out of your commerce union consultant if relevant.

Chances are you’ll give you the option entitled to make a declare for compensation in case your employer’s motive for rejecting your versatile working request was not cheap or if the method they adopted was not truthful.

A tribunal declare most often will should be introduced inside 3 months of listening to your employer’s choice, listening to your request was deemed withdrawn or the date by which your employer ought to have responded (however failed) to the request.

To make a tribunal declare, you will want to point out your employer didn’t deal with the request in an inexpensive method, that they rejected the appliance based mostly on incorrect information, they wrongly handled the appliance as withdrawn or they dismissed or handled you adversely because of your versatile working request.

You could possibly proceed to work beneath your current phrases whereas making a declare beneath the versatile working guidelines or a discrimination declare. Alternatively, if you must resign because of the rejection, you would be eligible to assert constructive dismissal.

 

Can an employer change a versatile working association after it has been accepted?

When you’ve got beforehand made a statutory request for versatile working that was accepted and subsequently made a part of your contractual phrases, it might be illegal in your employer to make adjustments to the association or to withdraw the versatile phrases with out first in search of your consent, except there may be categorical provision inside your employment contract which permits the employer to make these adjustments with out your settlement.

In case your employer makes adjustments to your contract with out your settlement, you would have a declare for breach of contract. Should you resign because of the change in phrases, you may additionally be capable to declare constructive dismissal.

In case your request for versatile working was non-statutory, the place could also be much less clear. Usually non-statutory requests relate to brief time period preparations or embrace a trial interval, during which case, your employer could also be entitled to change the phrases of flexibility with out first in search of your consent. Take authorized recommendation in your circumstances in case you are involved that your rights are being affected by a change in your versatile working association.

 

Do I’ve a tribunal declare?

Versatile working requests can, if not dealt with appropriately, affect morale and end in a dispute between the employer and the worker. The place a difficulty can’t be resolved by casual or inside procedures, chances are you’ll contemplate your rights to carry an employment tribunal declare in opposition to your employer.

You can’t, nevertheless, complain merely since you disagree with the choice. You may solely make a tribunal declare in case your employer didn’t deal with your request in a ‘cheap method’, in the event that they wrongly handled your utility as ‘withdrawn’, in the event that they dismissed or handled you adversely due to a versatile working request or in the event that they rejected your utility based mostly on incorrect information.

You could have solely 3 months to carry a tribunal declare, from the date of your employer’s choice.

You might have different associated complaints, for instance, if in case you have needed to resign because of the choice in a constructive dismissal situation.

Converse to our employment legislation specialists about your authorized choices to make sure all angles have been thought-about and your pursuits are protected.

Final up to date: 22 September 2021